Refund Policies

Tuition charges are based on the student’s declared major and the total number of credit hours in which a student is enrolled on the first day of classes (as listed in the college calendar). Refunds or tuition adjustments will be awarded according to the following guidelines:

Online students outside of the states of Tennessee, Georgia, North Carolina, Florida, Indiana or California are subject to the policy of the main campus (Tennessee).

For a student who withdraws from the college, the state refund policy will apply as follows:

For a student who withdraws from the college, the state refund policy will apply as follows:

For a student who withdraws from the college, the state refund policy will apply as follows:

For a student who withdraws from the college, the state refund policy will apply as follows (any applicable refunds will be made within 30 days from date of determination):

Section 12:41-4.1 – Refund policy(a) Regarding each student who withdraws from or is terminated by a private career school, the private training school shall adhere to the following refund policy:

A withdrawal is considered to be official when a student notifies the office of the Registrar or the Dean of Academic and Student Services. No other college official has the authority to accept official withdrawals. Students who do not officially withdraw will be considered enrolled in courses until an appropriate academic participation verification point. If it is determined a student is no longer academically participating at the regular check points, the student will be officially withdrawn by the college. Students are strongly encouraged to first speak with the School/Department Advisor in order to gain full understanding of the affects that the withdrawal has on their standing and options for future enrollment.

For Title IV (federal financial aid) recipients who withdraw from enrollment, the college is mandated by federal regulation to determine the amount of Title IV funds the student has earned at the time the student ceases enrollment. The amount earned is based on the amount of calendar days in the term completed by the student divided by the number of calendar days in the same term, excluding any scheduled breaks of at least five (5) consecutive days. The amount earned is based on the amount of time the student has spent enrolled and is not related to the student’s institutional charges. The amount of Title IV funds earned is based upon a proportional calculation through sixty percent (60%) of the term enrolled. The college will utilize the following steps in order to determine the amount of Title IV a student who withdraws has earned:

Should a student withdraw from the institution, any amount of refund will be returned to the Title IV, HEA program funds, including the Pell Grant program, and then to other sources of aid up to the full amount received from the programs.

South College is required to return Title IV funds to the programs from which the student receives aid during the payment period, up to the net amount disbursed from each source, in the following order:

*An exception to this order may be made based on Return to Title IV guidelines issued by the Department of Education in the Federal Student Aid Handbook based on the Last Date of Attendance (LDA) and Date of Disbursement (DOD) of federal fund sources.

The current refund policy applies to all causes of withdrawal including injury, prolonged illness, or other circumstances that prohibit completion of the course or program of study.

For students participating in the Military Tuition Assistance Program, the College will use the state refund policy for the designated campus to determine the amount of Tuition Assistance Program funds a student has earned when he or she ceases attendance based on the period the student was in attendance. For students in online programs, the refund policy will be based on that of the State of Tennessee, not by the state of residence of the student. The only exclusion will be for military students who are deployed during a payment period, and then the Student Deployment Policy will be used.

Military students and their spouses called to active duty or deployed from their home station will be allowed to withdraw from the currently enrolled term/payment period by providing a copy of military orders. Military service means service, whether voluntary or involuntary, in the Armed Forces (including National Guard or Reserve) on active duty, active duty for training, or full-time National Guard duty, or order to active duty. The length of the absence (including all prior absences for military), including only the time the student actually served in the military, cannot exceed five years.

Students who have completed 75 percent of the current term/payment period may earn a grade at the discretion of their instructors. Students without sufficient completion of course work will be withdrawn without grade penalty. Withdrawn courses must be repeated in their entirety. All tuition charges/payments related to the term/payment period that is interrupted will be refunded.

Reentering students should contact the Admissions department for the designated campus of enrollment, who will then guide the student through the re-enrollment process, including meeting with Financial Aid. Current tuition and policies (or policy revisions) for military students will apply to all returning students upon re-entry. Reentry fees will be waived for all returning students.